Automated
Invoice Processing

Delivering smart, efficient Accounts Payable processes, reducing manual effort, time and cost.

The finance operation within a business, especially that of an Accounts Payable (AP) team carries a high level of responsibility to ensure invoices are correct, approved and paid on time. Yet the tasks carried out by the AP Clerks are time-consuming, repetitive and sometimes error-prone.

With inSTREAM™’s Intelligent Automation, these tasks can be streamlined through AI, Machine Learning, OCR and RPA, delivering a simpler, more efficient invoice management system, improving processing time, compliance, supplier relationships and opportunities for early payment discounts.

Key Solution Features:

Intelligent automatic data extraction, validation and enrichment
Header and line item data extraction
Continual process automation with self-learning AI algorithms and analytics
Bespoke email and approval workflows and multi-step process approvals
Seamless integration and automatic export to ERP and Finance systems including Sage 50, SAP, Oracle, Microsoft Dynamics and many more
Invoice splitting, duplicate checks and prevention

Multiple currencies and languages
VAT calculations
Anomalies and exceptions sent for human validation and approval
Secure document archive for easy access and compliance
User-friendly and easy to install desktop application for multi-site and remote working

Who we work with:

75^%

reduction in manual effort involved in processing invoices

"Celaton exceeded our expectations. An average 74% reduction in transaction costs and £1.45 million operational savings in 12 months."

Customers Achieve

Reduced costs – an average 75% efficiency gains are achieved

Faster processing times ensuring all invoices are processed within SLAs

Full visibility of process to ensure compliance

Increase in staff morale and productivity

Typically customers achieve a significant ROI within 9 – 12 months

Invoice Process Automation in Action

Contact Celaton to find out more

Data capture, validation and approval

inSTREAM is able to process all invoices regardless of how they are received including paper (post), email and attachments, fax and EDI.  It is able to read and process all formats, structured, semi-structured and unstructured ensuring all invoices you receive follow a single process through inSTREAM

inSTREAM extracts any key data required including supplier information, product descriptions, PO number, invoice number, Net, VAT, Gross Values, date, etc.

Once inSTREAM has extracted the data it is able to carry out further tasks to validate data including (but not limited to):

Verification of supplier details
Matching invoice against POs
2 – 3-way matching
Date and currency conversion
Internal approvals and payment terms
External compliance
Checks and measures including duplication, date validation and values add up to totals etc.

"The real differentiator for me is inSTREAM’s ability to deal with a hugely complex environment. Because of inSTREAM we can deal with thousands of travel documents, from every country in every language."

Human in the Loop

As an AI platform inSTREAM requires human interaction to learn.  Through an easy to use Graphical User Interface (GUI) inSTREAM collaborates with the AP team or who teach it where to find key information. inSTREAM learns from every document it processes, therefore as the volume of invoices processed increases, its confidence and accuracy improve and the amount of interaction needed with humans decreases, enabling employees to focus on the complex, value-based tasks. 

Reporting & Dashboards

inSTREAM’s dashboards and reports provide organisations with visibility of processes and people enabling monitoring of costs, quality, capacity and productivity leading to greater control. inSTREAM provides analytics and insights into:

Data audit trails
Process insights
Performance analytics

All information is kept within a secure environment, with appropriate access granted. InSTREAM provides organisations with a simple and powerful way to bring together documents into a secure repository and create reports for management information.

Data Security

Full visibility of processes enables organisations to be fully GDPR compliant. Celaton is an ISO 27001:2013 certified organisation ensuring your data is protected. Celaton is certified as compliant with ISO 27001:2013 which is globally recognized as the premier information security management system (ISMS) standard. Celaton achieved certification by developing and implementing a comprehensive Information Security Management System (ISMS).

Integration

inSTREAM has a wide variety of integration capabilities to ensure that all information is validated, verified and delivered to business compliant systems. Some examples include:

Celaton also delivers trusted Intelligent Process Automation solutions for Sales Order Processing, Customer Correspondence handling and Delay Repay for train operators.

Contact Celaton